Cape Fox is seeking a proactive and highly-motivated Executive Administrative Assistant to work in the office of Project Manager, Defense Communications and Army Transmission Systems (PM DCATS) at Fort Belvoir, Virginia. A well-qualified candidate will be professional, organized, and adaptable, with experience working and communicating with senior military and civilian personnel. Close familiarity with and/or prior work experience in Army acquisition program offices is desired.

Essential Functions:

In this position, the candidate will provide support to the O-6 front office staff, acting as the focal point of contact for the O-6 office. This position serves as the liaison between the O-6 and visitors to the PM DCATS office, as well as the immediate point of contact for the O-6 in terms of scheduling and managing travel coordination and general office support.

• Scheduling and coordination of meetings (calendar maintenance), Maintaining personnel contact list information
• Preparing and typing official correspondence within the guidelines prescribed in Army Regulation (AR) 25-50, and be well-versed in Army correspondence practices
• Preparing and typing reports, meeting minutes, alert/phone rosters, email distribution lists and organizational charts
• Providing correspondence review/corrections/updates
• Document staffing and tracking
• Develop and coordinate executive travel itineraries, act as Defense Travel System (DTS) Entry Agent, and provide expert advice for DTS/travel requests for civilian and military personnel
• Maintain business travel schedules
• Process and track Theater Clearance Requests / Country Clearance Requests for personnel in the Aircraft and Personnel Automated Clearance System in accordance with the DoD Foreign Clearance Guide
• Answering phones and recording accurate messages
• Greeting/receiving visitors
• Document reproduction
• Scheduling conference rooms and teleconference lines
• Monitoring office supply stock levels, alerting when restock is necessary