Minimum Education
Bachelor's Degree Business, health care, public administration or a related field. (Required)
Minimum Work Experience
2 years' progressive experience in grants or contracts related to biomedical research, and/or healthcare/medical programs and services. (Required)
Required Skills/Knowledge
Working knowledge of NIH Grants Policy Statement (12/03), FAR and DFAR clauses, OMB Circulars A-110, A122 and A-133 in addition to 45 CFR Part 74, Appendix E.
Perform basic algebraic equations and statistics (average).
Strong written and verbal communication skills.
Strong computer skills.
Comfort using a PC and associated hardware/software in a professional setting.
Strong skills in using MS Office, especially Word and Excel; MS Access, Powerpoint and HBOC Trendstar are a plus.
Ability to use formatting commands and higher-level commands and functions are a plus.
Ability to thrive in an office environment in central or department administration, the Office of Sponsored Programs, the Office of Research Administration, a university or medical center setting or a federal grantmaking agency.
Required Licenses and Certifications
Willingness to become Certified Research Administrator (CRA). 3 Yrs (Required)
Functional Accountabilities
Responsible Conduct of Research
- Consistently demonstrates adherence to the standards for the responsible conduct of research.
- Plans, conducts and manages research projects within federal and institutional regulations and policies under the direction of the principal investigator.
- Uses research funds and resources appropriately.
- Maintains confidentiality of data as required.
- Meets all annual job-related training and compliance requirements.
Pre-Award Services
- Ensures budget expenses are allowable, allocable and reasonable for the specific project and overall proposal.
- Provides official review and approval of final proposal provided by the financial coordinator to ensure completion, accuracy and compliance before application is submitted.
- Authorizes submission of paper and electronic proposal and forwards documents to signature official (SO) for signature.
- Monitors grant and contract award status (active vs. expired) for accuracy, completeness and compliance.
- Updates department information systems and official records to keep information accurate, complete and up to date at all times.
- Adheres to office policies, procedures, guidelines and business processes to ensure compliance with organizational, sponsor and federal regulations.
- Responds to general inquiries and provides technical assistance within scope of work.
Post-Award Services
- Reviews official award notice and negotiates terms and conditions prior to award acceptance.
- Reviews final notice of award and completes appropriate documentation to establish account.
- Assesses award relationships and prepares the appropriate contract mechanism, such as federal subaward, services agreement, consulting agreement or business associate agreement.
- Manages official review and submission of the scientific progress report, JIT requests, closeout reports and other similar requests.
- Prepares official correspondence with the sponsor/funding agency, such as no-cost extension, supplemental requests, change of grantee application, etc.
- Serves as official liaison between organization and department on behalf of principal investigator/ program director.
Organizational Accountabilities
Other Duties
- Assist with A-133 audit as requested.
- Participate in training and education sponsored by the department.
- Coordinate and communicate with other CNMC departments (legal, human resources, and finance) as needed.
- Assist with on-going non-financial reporting requirements as needed.
Organizational Commitment/Identification
- Partner in the mission and upholds the core principles of the organization
- Committed to diversity and recognizes value of cultural ethnic differences
- Demonstrate personal and professional integrity
- Maintain confidentiality at all times
Customer Service
- Anticipate and responds to customer needs; follows up until needs are met
Teamwork/Communication
- Demonstrate collaborative and respectful behavior
- Partner with all team members to achieve goals
- Receptive to others' ideas and opinions
Performance Improvement/Problem-solving
- Contribute to a positive work environment
- Demonstrate flexibility and willingness to change
- Identify opportunities to improve clinical and administrative processes
- Make appropriate decisions, using sound judgment
Cost Management/Financial Responsibility
- Use resources efficiently
- Search for less costly ways of doing things